Submission of supporting documents
The following documents must be submitted to the International Office no later than 30 days after the end of the mobility:
Proof of the physical mobility actually spent in the host country
- Letter of Confirmation (Download under Forms)
Proof of the main means of transportation used
- Declaration of Honor (Download under Forms)
Proof of receipt of a top-up for students with fewer opportunities:
In case of chronic illness:
- medical certificate with proof of the additional costs incurred compared to the stay in the sending country (Austria)
in case of disability:
- Disability pass (issued in Austria from a degree of disability of at least 50%) or notification of GdB below 50% with proof of the additional costs incurred compared to the stay in the sending country
For mobility with child/children:
- Birth certificate, proof of custody if applicable, registration form or other proof of residence of the child/children in the host country
- Official documents such as confirmation of school or kindergarten attendance (original) or
- proof of registration in the host country (original) or
- other proof of the child/children's stay in the host country (in connection with original travel documents such as boarding passes, tickets, etc.)
EU Survey (online report)
- Automated invitation sent by email at the end of the stay (check SPAM folder)
Mandatory report
- UFG report (download under forms) - anonymous publication see report
The mobility grant will only be settled after the evidence has been provided and the EU survey has been completed.
Recognition
- Digital Learning Agreement: for ‘Automatic recognition’ only send the Transcript of Records to the Recognition Office by e-mail
- Learning agreement in paper form: for recognition at the study department/recognition office: Application form
- Preparing the final work/thesis: Submit the document "Bestätigung des Betreuers / Confirmation Supervisor" after the mobility to the International Office (document under Forms)
Internships: Traineeship Agreement Part "After the Mobility"
- At the end of the internship, the "After the Mobility" section of the Traineeship Agreement must be completed, signed and stamped by the internship provider.
Diploma Supplement
The Europass Diploma Supplement contains detailed information about the university degree obtained, see link
The stay abroad is noted in it. The Diploma Supplement is issued by the Legal and Student Affairs Department after graduation.
Please note:
International grant from the scholarship office
Recipients of an international grant from the scholarship office (only for study visits) must complete their stay abroad.
IPS of the Province of Upper Austria
IPS recipients must complete their stay abroad, see IPS guidelines
update November 21, 2024